Forms Needed When Hiring a New Employee

When you hire a new employee you have to satisfy Federal and State documentation requirements.

Please read on to help identify what forms you may need for a new NJ employee.

Federal Requirements:

• • Form I-9, Employment Eligibility Verification Form, to determine eligibility to work in the United States.

  • Social Security Card to obtain the employees name and social security number. The employee may show the card if it is available and you may, but are not required to, photocopy the card if the employee provides it.

  • Form W-4, Employees Withholding Certificate, to get the employees address and withholding info and obtain a Social Security number if card not provided.

• NJ Requirements:

  • Social Security Card to verify the Social Security Number. NJ encourages employers to photocopy the Social Security Card and validate the Social Security number using the Social Security Administration’s Social Security Number Verification Service

  • NJ-W4, Employee’s Withholding Allowance Certificate

Links to Forms From Above:

1. I-9 – Employment Eligibility Verification Form

2. W-4 – Employees Withholding Certificate

3. NJ-W4, Employee’s Withholding Allowance Certificate

4. Social Security Number Verification Services

This is general information and you should consult with your payroll professional before doing anything.

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